British Council – Mobility Assistant /PRO Jobs In Qatar 2023

Mobility Assistant /PRO

• Arranging work Visas for new staff joining the British Council
• Arranging flights / transportation / temporary accommodation for new staff arrivals
• Source suitable staff accommodation and lease management, maintenance of UKA accommodation and act as a point of contact for landlords / employees on accommodation matters
• Develop and maintain accommodation furniture inventory which will be signed and checked as the employee enters and departs the accommodation
• Provide relocation information and support; shipping, customs clearance, storage details
• Arranging repatriation flights for leavers
• Booking annual flights for UAK staff
• Arrange visas, flight tickets and accommodation for staff business travel.

• Arrange Governmental medical checks, fingerprint and blood group checks for all new joiners
• Supporting staff with certification attestation from the Ministry of foreign affairs
• Processing contracts at the ministry of labor for new staff members
• Visit the immigration department regularly
• Arranging health cards for new joiners and renewals
• Provide timely advice and support for staff members sponsoring their immediate family members
• Supporting new staff members to obtain CID and police clearance
• Arranging new work permits for staff who are not sponsored by the British Council
• Timely renewal of staff residence permits and work permits
• Update the Business Administration manager and the HR manager with new rules and requirements from the immigration department
• Preparing letters and forms related to visa and work permit process
• Visa cancellation for leavers

• Renewing / amending company registration document
• Obtaining approval for shipments via the government portal
• Registering and maintaining an account for British Council on all governmental websites
• Support SBUs in bidding for tenders on governmental websites
• Act as the point of contact for government offices and embassies
• Support SBU’s with office-wide event coordination and logistics
• Assist in office administrative tasks such as, but not limited to, clerical work, filing, issuing official letters, scanning, archiving, updating documents and databases
• Provide logistical support to the organisation and delivery of office-wide internal and external activities/events, to ensure they run smoothly and efficiently.
• Arrange payment for UKA school / other allowances
• Maintain driver calendar
• Plan and prioritize own work activities, responding to changing requirements to ensure effective delivery of responsibilities over a daily/weekly time horizon
• Task and coordinate others (e.g. internal colleagues or external contractors/suppliers) to complete time-limited, straightforward activities within established procedures to ensure efficient service delivery.
• Monitor task completion to agreed quality and time standards.

• At least 2 years of experience in a similar role
• Proven track record of dealing with Qatar government entities (Immigration Department / Ministry of Administrative Development, Labour and Social Affairs)
• Track record of building effective relationships with employees and management to achieve the delivery of high-quality and effective professional services
• Experience of developing and managing a range of internal and external stakeholder relationships
• Strong administrative experience with the ability to interpret and follow organisational policy and practices.
• Fluent in both English and Arabic